Education ERP: Smarter Campus Management

Education ERP

Revolutionizing Education with Smart Technology

At X365, we understand the unique demands of educational institutions—from student recruitment to alumni engagement. Our Education ERP is a fully integrated, cloud-based platform designed for universities, colleges, training institutes, and online academies. It streamlines academic, administrative, and financial operations—empowering you to focus on delivering exceptional education

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The Challenge

Educational institutions deal with disjointed systems for admissions, class management, payments, internships, and exams. Manual processes cause delays, confusion, and poor student experiences—especially when scaling online and hybrid learning.

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The Solution

X365 Education ERP integrates CRM, course management, LMS, payments, internship tracking, credentialing, and alumni engagement. It supports academic, admin, and student interactions in a single connected environment.

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The Impact

Institutions save up to 60% on administrative workload, offer students a seamless learning experience, improve engagement, and gain visibility into performance, retention, and alumni outcomes.

The Challenge

Educational institutions deal with disjointed systems for admissions, class management, payments, internships, and exams. Manual processes cause delays, confusion, and poor student experiences—especially when scaling online and hybrid learning.

The Solution

X365 Education ERP integrates CRM, course management, LMS, payments, internship tracking, credentialing, and alumni engagement. It supports academic, admin, and student interactions in a single connected environment.

The Impact

Institutions save up to 60% on administrative workload, offer students a seamless learning experience, improve engagement, and gain visibility into performance, retention, and alumni outcomes.

Talk to our solution consultant to select the best-suited modules for your venture.

Connect with our expert consultant to identify the most relevant modules tailored to your business needs, ensuring efficiency, scalability, and a seamless patient experience.

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Modules

Integrated Education Management System Modules

No.1

Student CRM (Admissions & Engagement)

Manage the entire student lifecycle starting from inquiry to enrollment. Automate follow-ups, track communication history, and personalize engagement via email, SMS, and call integrations.

No.2

Academic Program Management

Manage academic programs from diplomas to degrees. Structure courses, assign instructors, schedule classes, and integrate with LMS to ensure consistent, high-quality learning experiences.

No.3

Student Management

Manage the full student journey from registration to graduation. Enroll students manually or automatically, track attendance by subject, and monitor progress with transparent, centralized records.

No.4

Evaluation

Automate exams and grading with ease. Track assessments, calculate results, and generate qualified or unqualified lists instantly. Ensure fair, consistent, and transparent evaluations across all programs.

No.5

Online Store & Course Marketplace (E-Commerce)

Sell educational content, printed materials, branded merchandise, or online courses. Manage stock levels and integrate payments and delivery tracking seamlessly.

No.6

LMS & Virtual Classrooms

Deliver hybrid and online learning with support for Zoom and other platforms. Upload lessons, share files, conduct assessments, and monitor student activity and attendance.

No.7

Digital Credentialing

Issue secure digital certificates and transcripts with QR-code verification. Automate credential creation after course completion, ensure authenticity, and give students instant access to verified academic achievements.

No.08

Alumni Member Management

Keep alumni engaged through a dedicated portal. Track employment outcomes, send event invitations, manage donations, and maintain a lifelong relationship with graduates.

No.9

Internship & Industry Training Management

Enable students to submit daily internship logs, receive mentor evaluations, and track completion statuses. Admins and coordinators gain visibility into each student’s industry experience.

No.10

Research Project Supervision

Support structured research with tools to assign supervisors, monitor progress milestones, manage submissions, and track evaluations—ideal for final-year or postgraduate research.

No.11

Academic & Capstone Project Management

Assign and evaluate academic or software-based projects. Track submissions, allocate reviewers, and manage group work and deadlines with full instructor oversight.

No.12

Accounting & Finance Management

Automate income and expense tracking across departments. Integrate with tuition payments, generate reports, and support budgeting and forecasting.

No.13

HRIS – Staff & Faculty Management

Digitally manage academic and non-academic staff. Cover recruitment, attendance, leave, shift planning, payroll, and KPI-based performance evaluations.

No.14

Student Support

Provide seamless student support through a unified platform. Manage inquiries, track requests, offer academic guidance, and ensure timely assistance to enhance student satisfaction and success.

No.15

Asset Registry & Maintenance

Maintain a centralized record of institutional assets—from IT labs and science equipment to smart classrooms and library resources. Schedule preventive maintenance and track depreciation.

Case Studies

Education ERP Case Studies

Government
Universities

Government Universities

Case Study 1: University of Sri Jayawerdenapura – Streamlining Internship & Research Management



Faced with decentralized internship tracking and thesis evaluations across multiple departments, the university implemented X365’s Internship Management and Research Supervision Modules. Students submitted daily logs, and supervisors provided feedback online. Evaluation reports were auto-generated. The result: 100% internship visibility and 60% faster thesis review cycles.

Case Study 2: Departement of State – Automated Payment & Credentialing System



The Department of State struggled with manual fee payments and a time-consuming credentialing process for students. With X365’s Education ERP, they introduced an Automated Payment System that simplified fee collection and reduced errors. The integrated Credentialing module enabled secure issuance of digital transcripts and certificates. Within six months, X365 cut administrative processing time by 45% and improved overall student satisfaction through faster, hassle-free services.

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GOVUNI
GOVUNI

Case Study 1: University of Sri Jayawerdanapura – Streamlining Internship & Research Management



Faced with decentralized internship tracking and thesis evaluations across multiple departments, the university implemented X365’s Internship Management and Research Supervision Modules. Students submitted daily logs, and supervisors provided feedback online. Evaluation reports were auto-generated. The result: 100% internship visibility and 60% faster thesis review cycles.

Case Study 2: Department of State – Automated Payment & Credentialing System



The Department of State struggled with manual fee payments and a time-consuming credentialing process for students. With X365’s Education ERP, they introduced an Automated Payment System that simplified fee collection and reduced errors. The integrated Credentialing module enabled secure issuance of digital transcripts and certificates. Within six months, X365 cut administrative processing time by 45% and improved overall student satisfaction through faster, hassle-free services.

Private Universities

Private Universities

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PVTuni
PVTuni

Case Study 1: GlobaLearn University – Full Automation of Academic & Staff Operations



As a fast-growing private university, GlobaLearn needed complete automation. With X365’s HRIS, Course Management, LMS, and Accounting, they unified all academic and administrative operations under one system. They cut down 70% of manual coordination time and improved faculty satisfaction by introducing KPI-linked evaluations.

Case Study 2: FutureEdge University – Alumni Engagement & Fundraising Made Easy



FutureEdge University faced challenges in maintaining alumni relationships and running effective fundraising campaigns. With X365’s Education ERP, the Alumni Engagement module created a central hub for communication, event management, and networking. Integrated Fundraising tools streamlined donation tracking and reporting. In just six months, X365 increased alumni participation by 35% and boosted fundraising efficiency by 40%, strengthening the university’s community and financial growth.

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Case Study 1: GlobaLearn University – Full Automation of Academic & Staff Operations



As a fast-growing private university, GlobaLearn needed complete automation. With X365’s HRIS, Course Management, LMS, and Accounting, they unified all academic and administrative operations under one system. They cut down 70% of manual coordination time and improved faculty satisfaction by introducing KPI-linked evaluations.

Case Study 2: FutureEdge University – Alumni Engagement & Fundraising Made Easy



FutureEdge University faced challenges in maintaining alumni relationships and running effective fundraising campaigns. With X365’s Education ERP, the Alumni Engagement module created a central hub for communication, event management, and networking. Integrated Fundraising tools streamlined donation tracking and reporting. In just six months, X365 increased alumni participation by 35% and boosted fundraising efficiency by 40%, strengthening the university’s community and financial growth.

Campuses & Training
Institutes (Online & Physical)

Case Study 1: APIBA Campus – Managing Online Classes and Internships at Scale

APIBA Campus needed a platform to run live classes, distribute tutes, and track internship progress. X365 deployed LMS, Zoom Integration, and Internship Management tools. Real-time performance dashboards allowed staff to monitor over 150 internship students, while lecture scheduling and tute distribution were fully automated.

Case Study 2: LearnTech Institute – Course Marketplace with Online Sales



LearnTech wanted to commercialize recorded content. X365 set up an E-Commerce Marketplace for their short courses, integrating it with Payment, Accounting, and LMS. Students could purchase, attend, and complete certifications online. Revenue grew 40% within 4 months, and abandoned enrollment dropped by 28%.

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Institutes
Institutes

Campuses & Training Institutes (Online & Physical)

Institutes

Case Study 1: APIBA Campus – Managing Online Classes and Internships at Scale

APIBA Campus needed a platform to run live classes, distribute tutes, and track internship progress. X365 deployed LMS, Zoom Integration, and Internship Management tools. Real-time performance dashboards allowed staff to monitor over 150 internship students, while lecture scheduling and tute distribution were fully automated.

Case Study 2: LearnTech Institute – Course Marketplace with Online Sales



LearnTech wanted to commercialize recorded content. X365 set up an E-Commerce Marketplace for their short courses, integrating it with Payment, Accounting, and LMS. Students could purchase, attend, and complete certifications online. Revenue grew 40% within 4 months, and abandoned enrollment dropped by 28%.

Schools

School
Schools
Schools

Case Study 1: St. Catherine’s College – Improving Fee Collection and Parent Communication

Fee collection was slow and largely offline. X365 deployed Payment Management, linked to SMS/email alerts. Parents could pay online or upload slips. Combined with Student CRM, it enabled personalized communication. The result: 90% fee collection before deadlines and a 25% drop in parent complaints.

Case Study 2: Horizon International School – Asset & Staff Digitization

Managing over 500 physical assets and 120 staff across branches was chaotic. X365 introduced Asset Registry, Maintenance Scheduler, and HRIS with biometric attendance. Admin time reduced by 50%, and asset tracking improved drastically, preventing costly losses

Case Study 3: Leeds International School – Streamlined Communication & Fee Management

Leeds International School struggled with fragmented communication between teachers, parents, and administration, along with delays in fee collection. With X365’s Education ERP, the school introduced automated SMS notifications for attendance and updates, improving parent engagement. The integrated Fee Management module simplified payments and reduced errors, while real-time dashboards gave administrators better financial visibility. Within one term, X365 helped Leeds reduce fee processing time by 50% and strengthened parent-school trust through transparent communication.

Schools

School

Case Study 1: St. Catherine’s College – Improving Fee Collection and Parent Communication

Fee collection was slow and largely offline. X365 deployed Payment Management, linked to SMS/email alerts. Parents could pay online or upload slips. Combined with Student CRM, it enabled personalized communication. The result: 90% fee collection before deadlines and a 25% drop in parent complaints.

Case Study 2: Horizon International School – Asset & Staff Digitization

Managing over 500 physical assets and 120 staff across branches was chaotic. X365 introduced Asset Registry, Maintenance Scheduler, and HRIS with biometric attendance. Admin time reduced by 50%, and asset tracking improved drastically, preventing costly losses

Case Study 2: Leeds International School – Streamlined Communication & Fee Management

Leeds International School struggled with fragmented communication between teachers, parents, and administration, along with delays in fee collection. With X365’s Education ERP, the school introduced automated SMS notifications for attendance and updates, improving parent engagement. The integrated Fee Management module simplified payments and reduced errors, while real-time dashboards gave administrators better financial visibility. Within one term, X365 helped Leeds reduce fee processing time by 50% and strengthened parent-school trust through transparent communication.

Private Tutoring Classes
(Online & Physical)

Case Study 1: Wisepath Institute – Scaling with Online Class Automation



Wisepath Institute needed to go online with minimal staff. X365 implemented Zoom-Integrated LMS, Course Scheduling, Online Payments, and Digital Evaluation. Students could watch class recordings, download tutes, and do MCQs. The academy doubled its class capacity while operating with the same team.

Case Study 2: MyEcon Institute – Reputation Boost with Credentialing & CRM

MyEcon struggled to retain students despite good results. With X365’s CRM, they automated engagement via SMS and email. Digital Certificates were introduced with QR verification, increasing student referrals. Enrollments rose by 35%, and the brand gained trust across competitive districts.

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Institutes

Private Tutoring Classes (Online & Physical)

PVTTutor

Case Study 1: Wisepath Institute – Scaling with Online Class Automation



Wisepath institute needed to go online with minimal staff. X365 implemented Zoom-Integrated LMS, Course Scheduling, Online Payments, and Digital Evaluation. Students could watch class recordings, download tutes, and do MCQs. The academy doubled its class capacity while operating with the same team.

Case Study 2: MyEcon – Reputation Boost with Credentialing & CRM

MyEcon struggled to retain students despite good results. With X365’s CRM, they automated engagement via SMS and email. Digital Certificates were introduced with QR verification, increasing student referrals. Enrollments rose by 35%, and the brand gained trust across competitive districts.

Pricing

Affordable Pricing Tailored for Business Growth

At X365, our work speaks for itself. From custom web and mobile applications to cloud-powered platforms and digital marketing success stories, our portfolio showcases the results of creativity, collaboration, and technical excellence.

why choose us
pricing01

No High
Upfront Fees

Enjoy affordable, risk-free
entry with pricing plans
tailored to fit businesses of
all sizes and stages.

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Scale As
You Grow

Our flexible model grows
with your business —
upgrade anytime as your
needs and success expand.

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Transparent
Revenue Share

Only pay a fair share — with
a maximum 2% revenue cut,
no hidden costs, just
growth-focused pricing.

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No High
Upfront Fees

Enjoy affordable, risk-free entry with pricing plans tailored to fit businesses of all sizes and stages.

ERP_ICON2

Scale As
You Grow

Our flexible model grows with your business —upgrade anytime as your needs and success expand.

X365_Frog

Transparent
Revenue Share

Only pay a fair share — with a maximum 2% revenue cut, no hidden costs, just growth-focused pricing.

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Founded in 2014, X365 is a leading software development company specializing in custom web and mobile applications, digital marketing, and cloud solutions. We to help them leverage technology to achieve their business goals.

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